Customers
·
Software Technology

Clubhouse closes their books 5x faster with Ramp.

Clubhouse
Employees:
50+
Industry:
Software Technology
Hours Saved:
90+ hours per month
Accounting Provider:
Quickbooks Desktop

Clubhouse uses Ramp to close their books 86% faster

Total visibility across the company.
Real time reconciliation of spend.
Direct accounting integrations.
Automated receipt and memo collection.
Ben Fusaro
Account Manager, Ramp
Schedule a Demo
Shafak Ilyas
Senior Accountant, Clubhouse

Clubhouse is a fully remote SaaS company with +50 employees around the globe. Their project management platform is designed to give software development teams an intuitive, collaborative, enjoyable workflow, from project planning to product creation.

The problem:

Clubhouse’s expense management process wasn’t scaling with the company.

Clubhouse’s impressive growth and success as a project management platform meant that more people needed to spend on the company’s behalf, significantly increasing the complexity of managing expenses and distributing spend across departments. The company’s outdated expense management tools simply couldn’t keep up, with employees wasting hours every month chasing receipts and filing reports.

“There wasn’t really any visibility on what employees were spending and how much"

Complicating matters further, expense reports were often months late, inaccurate, and missing receipts and proper approval. “There wasn’t really any visibility on what employees were spending and how much,” says Clubhouse senior accountant Shafak Ilyas. “So, there was no control over when the sync would occur.”

The solution:

A complete real-time picture of corporate spending.

Ramp effortlessly streamlined Clubhouse’s expense management process, syncing with their QBO account and mapping their chart of accounts in just minutes, after which, Clubhouse began reconciling transactions in real-time.

“We were able to connect our bank accounts and start inviting team members within a day.”

Additionally, Ramp provided a customized Savings Audit that identified wasteful company spend, like duplicate subscriptions. “Getting started with Ramp was extremely quick and painless,” Ilyas says. “We were able to connect our bank accounts and start inviting team members within a day.“

The result:

Clubhouse uses Ramp to close their books 86% faster.

Ramp gave Clubhouse more control and visibility over spending than they’d ever had. Managers are empowered to set dollar amounts on cards they issue themselves. They can see what individuals and teams are spending with only a click, and the finance team can review and plan for approved expenses before they even happen.

“Closing the books used to take a couple of days — now it takes about an hour a month.”

The process of requesting, reviewing, and verifying spending is now automated, saving Ilyas, managers, and execs between 6-8 hours each month. Finance teams save even more time thanks to Ramp’s automated receipt collection and matching.

“With Ramp, everything is quicker. I can sync whenever I want,” Ilyas says. “Closing the books used to take a couple of days, and now it takes about an hour a month.”


Clubhouse uses Ramp to close their books 86% faster

Total visibility across the company.
Real time reconciliation of spend.
Direct accounting integrations.
Automated receipt and memo collection.
Ben Fusaro
Account Manager, Ramp
Schedule a Demo
The only corporate card that strengthens your company’s finances.

Get real-time visibility and control 
of all company spend.

See every transaction, vendor, and trend.

Search, browse, and export any transaction across your entire company from the instant it happens, see all your vendors in one place.

That's real insight into your spend.

Receipt collection and matching.

Get notified the instant you’re charged. Ramp automatically reminds, collects, and matches receipts for every transaction that needs one.

Via SMS, email and in bulk.

Lightning fast accounting.

Closing your books gets smarter–and faster every time you do it. Make edits in bulk and set up rules to automate your accounting as you go.